SIMPLE TRANSACTION
ISSUANCE OF CERTIFICATE OF APPEARANCE FOR PROFESSIONAL MECHANICAL ENGINEER/PROFESSIONAL ELECTRICAL ENGINEER
The Certificate of Appearance for Professional Mechanical Engineer (PME)/Professional Electrical Engineer (PEE) is issued to professional engineers who will be preparing mechanical and electrical plans, and installation of mechanical equipment and of electrical wiring in industrial establishments covered by DOLE Technical Safety Inspection.
Who may avail:
Professional Mechanical Engineers and Professional Electrical Engineers
ISSUANCE OF CERTIFICATE OF EXCLUSION FROM ALIEN EMPLOYMENT PERMIT
Pursuant to Section 20 of Department Order No. 221, Series of 2021, certain categories of foreign nationals may be excluded from applying an Alien Employment Permit. These foreign nationals’ main function is to provide or supply services in the country but their employers are located abroad. This also covers foreign nationals that do not maintain an employee-employer relationship with a Philippine-based employer – these conditions are also enumerated in Section 20 of Department Order No. 221.
Who may avail:
All foreign nationals who intend to engage in gainful employment in the Philippines and any domestic or foreign employer who desires to engage an alien for employment in the Philippines
Forms:
Legal Basis:
- Department Order No. 221-21 : Revised Rules and Regulations for the Issuance of Employment Permits to Foreign Nationals
- Department Order No. 221-A-21 : Guidelines in the Accreditation of agents and appointment of employer’s authorized representatives for filing of Alien Employment Permit (AEP) Applications and related documents
REGISTRATION OF ESTABLISHMENT UNDER RULE 1020 OF THE OCCUPATIONAL SAFETY AND HEALTH STANDARDS
The establishment regardless of size of economic activity, whether small, medium or large scale in one single location, shall register with the DOLE pursuant to the provisions of the Occupational Safety and Health Standards to form part of a databank of all covered establishments.
Who may avail:
Private establishment/company/business registered and operating in the Philippines
Forms:
Legal Basis:
- Department Order No. 198-18 : IMPLEMENTING RULES AND REGULATIONS OF REPUBLIC ACT NO. 11058 ENTITLED “AN ACT STRENGTHENING COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH STANDARDS AND PROVIDE PENALTIES FOR VIOLATIONS THEREOF”
- REPUBLIC ACT NO. 11058 : AN ACT STRENGTHENING COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH STANDARDS AND PROVIDE PENALTIES FOR VIOLATIONS THEREOF
APPLICATION FOR WORKING CHILD PERMIT
Under Republic Act No. 9231, the Department is mandated to protect the working child under allowable work circumstances against abuse, exploitation and discrimination.
As a rule, no child below 15 years of age shall be employed, permitted or suffered to work, in any public or private establishment except: 1) when the child works under the sole responsibility of his/her parents or legal guardian, provided that only members of the child’s family are employed; and 2) when the child’s employment or participation in public entertainment or information is essential.
A Working Child Permit is issued to any child below 15 years of age before he/she is allowed to commence work, usually on short-term and per project basis, in a family undertaking or in public entertainment or information.
Who may avail:
Employer, parent or guardian of a child below 15 years of age before engaging him or her in any legitimate work not prohibited by law
Forms:
Legal Basis:
- Department Circular No. 02-18 : Amending DC 02-17 Guidelines on the Issuance of WCP for Children below 15 years of AGE Engaged in Public Entertainment or Information
- Department Circular No. 02-17 : Guidelines on the Issuance of Work Permit for Children Below 15 years of Age Engaged in Public Entertainment or Information
- Department Order No. 65-04 : Rules and Regulations Implementing Republic Act No. 9231 Amending RA 7610, as amended
- Republic Act No. 9231 : An Act Providing for the Elimination of the Worst Forms of Child Labor and Affording Stronger Protection for the Working Child, amending RA 7610Checklist of
REGISTRATION OF COLLECTIVE BARGAINING AGREEMENT
It is the State policy to promote and emphasize the primacy of collective bargaining in setting working conditions or the creation of a mechanism by which employers and recognized or certified labor unions bargain collectively.
The registration of Collective Bargaining Agreement (CBA) refers to the process of determining whether the application for registration complies with the documentary requirements for registration prescribed in Rule XVII of DOLE Department Order No. 40-03, as amended.
Who may file:
Parties to the CBA
Forms:
Legal Basis:
- Department Order No. 40-I-15 : Request for SEBA Certification
- Department Order No. 40-H-13 : Amended Rule XXII of Book V of Labor Code – Conciliation, Strikes & Lockouts
- Department Order No. 40-G-03 : Amending Rule XXII of the Implementing Book V of the Labor Code of the Philippines
- Department Order No. 40-F-03 :Amending Rules III, V, VIII, IX, XI, XIV and XV of the IRR of Book V of the Labor Code
- Department Order No. 40-B-03 : Amending the Implementing Rules of Book V of the Labor Code
- Department Order No. 40-03 : Amended Book V of Labor Code – Labor Relations
- Republic Act No. 6715 : Amendments of Labor Code of the Philippines
- Presidential Decree No. 422 series of 1974 : Labor Code of the Philippines
Online Registration Link:
REGISTRATION OF UNION
Under PD 442 of the Labor Code of the Philippines, as amended, the DOLE is mandated to process the application for registration of labor organizations in order for them to acquire legal personality and to enjoy the rights given to legitimate labor organization.
Union registration refers to the process of determining whether the application for registration of a labor union organized for collective bargaining, complies with the documentary requirements prescribed under Rule III and IV of DOLE Department Order No. 40-03 and the rules implementing Book V of the Labor Code, as amended.
Who may avail:
All persons employed in commercial, industrial and agricultural enterprises, including employees of government-owned or controlled corporations without original charters established under the Corporation Code, as well as religious, charitable, medical or educational institutions whether operating for profit or not, shall have the right to self-organization and to form, join or assist labor unions for purposes of collective bargaining: provided, however, that supervisory employees shall not be eligible for membership in a labor union of the rank-and-file employees but may form, join or assist separate labor unions of their own. Managerial employees shall not be eligible to form, join or assist any labor unions for purposes of collective bargaining.
Alien employees with valid working permits issued by DOLE may exercise their right to self-organization and join or assist labor unions for purposes of collective bargaining if they are nationals of a country which grants the same or similar rights to Filipino workers, as certified by the Department of Foreign Affairs, or which has ratified either ILO Convention No. 87 and ILO Convention No. 98.
Forms:
Public Sector Union
Private Sector Union
Legal Basis:
- Department Order No. 40-I-15 : Request for SEBA Certification
- Department Order No. 40-H-13 : Amended Rule XXII of Book V of Labor Code – Conciliation, Strikes & Lockouts
- Department Order No. 40-G-03 : Amending Rule XXII of the Implementing Book V of the Labor Code of the Philippines
- Department Order No. 40-F-03 :Amending Rules III, V, VIII, IX, XI, XIV and XV of the IRR of Book V of the Labor Code
- Department Order No. 40-B-03 : Amending the Implementing Rules of Book V of the Labor Code
- Department Order No. 40-03 : Amended Book V of Labor Code – Labor Relations
- Republic Act No. 6715 : Amendments of Labor Code of the Philippines
- Presidential Decree No. 422 series of 1974 : Labor Code of the Philippines
Online Registration Link:
APPLICATION FOR AUTHORITY TO RECRUIT
Private Sector Participation in the Recruitment and Placement of Workers. Pursuant to national development objectives and in order to harness and maximize the use of private sector resources and initiatives in the development and implementation of comprehensive employment program, the private employment sector shall participate in the recruitment and placement of workers, locally under such guidelines, rules and regulations as maybe issued by the Secretary of Labor and Employment.
Who may avail:
Only resident Filipino citizens, corporations, partnerships or entities at least 75% of the authorized and voting capital stock of which is owned and controlled by resident Filipino citizens shall be permitted to participate in the recruitment and placement of workers locally
Forms:
Legal Basis:
- Department Order No. 216-20 : Rules-and-Regulations-Governing-Recruitment-and-Placement-of-Industry-workers-by-Private-Employment-Agencies-for-Local-Employment
- Department Order No. 217-20 : Rules-and-Regulations-Governing-Recruitment-and-Placement-of-Domestic-Workers-by-Private-Employment-Agencies-for-Local-Employment
ISSUANCE OF CERTIFICATION OF HAS/HAS NO PENDING CASE – FOR LABOR STANDARDS, LABOR RELATIONS, HEALTH AND SAFETY
Who may file:
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- SAMPLE – SAMPLE LEGAL BASIS
REGISTRATION OF WORKERS’ ASSOCIATION
Under PD 442 of the Labor Code of the Philippines, as amended, the DOLE is mandated to process the application for registration of workers’ association organized for the mutual aid and protection of its members or for other legitimate purposes except collective bargaining in order for them to acquire legal personality.
Worker’s Association registration refers to the process of determining whether the application for registration of such organization complies with the documentary requirements for registration prescribed under Rules III and IV of DOLE Department Order No. 40-03, as amended.
Who may file:
Working Youth, Overseas Filipino Workers, Working Persons with Disabilities and all other workers, including ambulant, intermittent workers, the self-employed, rural workers and those without any definite employers.
Forms:
Legal Basis:
- Department Order No. 40-I-15 : Request for SEBA Certification
- Department Order No. 40-H-13 : Amended Rule XXII of Book V of Labor Code – Conciliation, Strikes & Lockouts
- Department Order No. 40-G-03 : Amending Rule XXII of the Implementing Book V of the Labor Code of the Philippines
- Department Order No. 40-F-03 :Amending Rules III, V, VIII, IX, XI, XIV and XV of the IRR of Book V of the Labor Code
- Department Order No. 40-B-03 : Amending the Implementing Rules of Book V of the Labor Code
- Department Order No. 40-03 : Amended Book V of Labor Code – Labor Relations
- Republic Act No. 6715 : Amendments of Labor Code of the Philippines
- Presidential Decree No. 422 series of 1974 : Labor Code of the Philippines
Online Registration Link:
COMPLEX TRANSACTION
APPLICATION OF ALIEN EMPLOYMENT PERMIT (AEP)
Under Article 40 of the Labor Code of the Philippines, as amended, any alien seeking admission to the Philippines for employment purposes and any domestic or foreign employer who desires to engage an alien for employment in the Philippines shall obtain an employment permit from the Department of Labor and Employment.
The Alien Employment Permit (AEP) is a permit issued to a non-resident alien or foreign national seeking admission to the Philippines for employment purposes after a determination of the non-availability of Filipino citizen who is competent, able and willing at the time of application to perform the services for which the alien is desired.
Who may avail:
All foreign nationals who intend to engage in gainful employment in the Philippines and any domestic or foreign employer who desires to engage an alien for employment in the Philippines.
Forms:
Legal Basis:
- Department Order No. 221-21 : Revised Rules and Regulations for the Issuance of Employment Permits to Foreign Nationals
- Department Order No. 221-A-21 : Guidelines in the Accreditation of agents and appointment of employer’s authorized representatives for filing of Alien Employment Permit (AEP) Applications and related documents
ISSUANCE OF LETTER OF APPROVAL/DISAPPROVAL OF CONSTRUCTION SAFETY AND HEALTH PROGRAM (CHSP)
The DOLE Department Order No. 198, series of 2018 requires every construction project to have a suitable Construction Safety and Health Program, which is in accordance with the Occupational Safety and Health Law and other related issuances by the Department. CSHP is a set of detailed rules to cover the processes, practices and personnel responsible that shall be utilized in a specific construction project site.
Who may avail:
Simplified CSHP – Project Owner or Contractor
Comprehensive CSHP – Construction Project Manager, or in his/her absence, the Project Manager as authorized by the project owner
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- Department Order No. 198-18 : IMPLEMENTING RULES AND REGULATIONS OF REPUBLIC ACT NO. 11058 ENTITLED “AN ACT STRENGTHENING COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH STANDARDS AND PROVIDE PENALTIES FOR VIOLATIONS THEREOF”
- REPUBLIC ACT NO. 11058 : AN ACT STRENGTHENING COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH STANDARDS AND PROVIDE PENALTIES FOR VIOLATIONS THEREOF
ISSUANCE OF JOB FAIR PERMIT
The Permit to conduct Job Fair is an authority issued to the requesting private entity to host or sponsor a Job Fair.
The requesting party refers to the entity requesting to host or sponsor a Job Fair. Job Fair may be conducted, hosted, sponsored and/or sponsored by Non-Government Organizations and/or any private entities participated in by Local Employers, Licensed Recruitment Agencies, Private Recruitment and Placement Agency (PRPA) and Private Employment Agency (PEA) or registered job contractors/sub-contractors.
Who may avail:
Non-Government Organizations and/or any private entities
Forms:
- JOB FAIR APPLICATION PERMIT FORM 001B – CHECKLIST
- JOB FAIR FORM 001 – JOB FAIR PERMIT APPLICATION FORM
- JOB FAIR MONITORING FORM 007 – JOB FAIR PERMIT MONITORING FORM
Legal Basis:
- Department Order No. 113-11 : REVISED GUIDELINES FOR THE CONDUCT OF JOB FAIR (AMENDING DO 02-01, OTHERWISE KNOWN AS GUIDELINES FOR THE CONDUCT OF JOBS FAIR BY PRIVATE ENTITIES, NGO’S AND EDUCATIONAL INSITUTION)
APPLICATION OF JOB FAIR CLEARANCE
The Clearance to Conduct Job Fair is an authority issued to the requesting entity to host or sponsor a Job Fair.
The requesting party refers to the entity requesting to host or sponsor a Job Fair. Job Fair may be conducted, hosted, sponsored and/or co-sponsored by National Government Agencies (NGAs), Public Employment Service Offices (PESOs), Job Placement Offices, and Educational Institutions and participated in by other Government Agencies, Local Employers, Licensed Recruitment Agencies, Private Recruitment and Placement Agency (PRPA) and Private Employment Agency (PEA) or registered job contractors/sub-contractors.
Who may avail:
National Government Agencies (NGAs), Public Employment Service Offices (PESOs), State Universities and Colleges, Government-Owned and Controlled Corporations
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- SAMPLE – SAMPLE LEGAL BASIS
APPLICATION FOR LICENSE TO OPERATE PRIVATE EMPLOYMENT AGENCY (PEA)
Private Sector Participation in the Recruitment and Placement of Workers. Pursuant to national development objectives and in order to harness and maximize the use of private sector resources and initiatives in the development and implementation of comprehensive employment program, the private employment sector shall participate in the recruitment and placement of workers, locally xxx under such guidelines, rules and regulations as maybe issued by the Secretary of Labor.
Who may avail:
Only resident Filipino citizens, corporations, partnerships or entities at least 75% of the authorized and voting capital stock of which is owned and controlled by Filipino citizens shall be permitted to participate in the recruitment and placement of workers locally
Forms:
Legal Basis:
- Department Order No. 216-20 : Rules-and-Regulations-Governing-Recruitment-and-Placement-of-Industry-workers-by-Private-Employment-Agencies-for-Local-Employment
- Department Order No. 217-20 : Rules-and-Regulations-Governing-Recruitment-and-Placement-of-Domestic-Workers-by-Private-Employment-Agencies-for-Local-Employment
APPLICATION FOR AUTHORITY TO OPERATE BRANCH OFFICE (PEA)
Private Sector Participation in the Recruitment and Placement of Workers. Pursuant to national development objectives and in order to harness and maximize the use of private sector resources and initiatives in the development and implementation of comprehensive employment program, the private employment sector shall participate in the recruitment and placement of workers, locally xxx under such guidelines, rules and regulations as maybe issued by the Secretary of Labor.
Who may avail:
Only resident Filipino citizens, corporations, partnerships or entities at least 75% of the authorized and voting capital stock of which is owned and controlled by resident Filipino citizens shall be permitted to participate in the recruitment and placement of workers locally
Forms:
Legal Basis:
- Department Order No. 216-20 : Rules-and-Regulations-Governing-Recruitment-and-Placement-of-Industry-workers-by-Private-Employment-Agencies-for-Local-Employment
- Department Order No. 217-20 : Rules-and-Regulations-Governing-Recruitment-and-Placement-of-Domestic-Workers-by-Private-Employment-Agencies-for-Local-Employment
REGISTRATION OF CONTRACTORS
The Certificate of Registration of Contractors is issued to all parties engaged in legitimate contracting and subcontracting arrangements in accordance with DOLE Department Order (DO) No. 174, Series of 2017/Rules Implementing Articles 106 to 109 of the Labor Code, as Amended.
Who may avail:
Any person or entity engaged in legitimate job contracting and subcontracting arrangement providing services for a specific job or undertaking farmed out by principal under a service agreement except those who are engaged in recruitment and placement activities as defined in Article 13(b) of the Labor Code.
Forms:
Legal Basis:
- Department Order No. 174-17 : Rules Implementing Article 106 to 109 of The Labor Code, As Amended
List of Registered Contractor/Sub-Contractor
APPLICATION FOR SUGAR WORKERS’MATERNITY BENEFIT CLAIM
The Sugar Workers’ Maternity Benefit Program is implemented by virtue of Republic Act No. 6982 or the Sugar Act of 1991 which aims to provide financial assistance of P5,000 to qualified women sugar workers to defray expenses for every delivery or therapeutic abortion.
A woman sugar worker is only allowed to claim the maternity benefit on her first four deliveries.
The application for maternity benefit claim shall be filed within three (3) years counted from the date of her delivery or abortion.
Who may avail:
The Sugar Workers’ Maternity Benefit Program shall cover mill and field workers including small farm cultivators, subject to the following conditions:
- In case of a woman sugar worker who is currently employed, the worker‐claimant must have rendered at least ninety days (90) days of continuous or aggregate service during the current crop year or the last crop year immediately prior to such delivery.
- An unemployed woman sugar worker shall be entitled to this maternity benefit if she has a record of service in a sugar mill or sugar farm of at least ninety (90) days for the last crop year immediately prior to her delivery.
- In case of small farm cultivator, she must have milled her canes within the current crop year or the crop year immediately prior to such delivery.
- The maternity benefit shall be paid only for the first four deliveries of the claimant reckoned from the effectivity of the Act.
A woman sugar worker who is a managerial employee is not covered and therefore not entitled to maternity benefits.
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- SAMPLE – SAMPLE LEGAL BASIS
APPLICATION FOR SUGAR WORKERS’ DEATH BENEFIT CLAIM
The Sugar Workers’ Death Benefit Program is another component of the Social Amelioration Program (SAP) in the Sugar Industry under R.A. 6982.
The program aims to give financial assistance in the amount of P10,000.00 to defray the cost of funeral and other expenses upon death of a qualified sugar worker.
The application for death benefit claim shall be filed within three (3) years counted from the date of the covered worker.
Who may avail:
The sugar workers’ death benefit program shall cover mill and field workers including small farm cultivators, subject to the following conditions:
- In the case of mill worker or field worker who is currently employed, the deceased must have been employed by the mills, planters or contractors for at least three (3) months of continuous or aggregate service within the current crop year or the crop year immediately prior to his or her death;
- In the case of a worker who is no longer employed or has been separated from employment due to work related reasons at the time of his or her death, he or she must have rendered at least five (5) years of continuous or aggregate service as a worker or employee of a sugar farm or mill, and his or her death occurred within a period of three (3) years from the date of his or her last day of employment.
- In the case of small farm cultivator, the deceased must have milled his or her canes within the current crop year or crop year immediately prior to his or her death.
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- SAMPLE – SAMPLE LEGAL BASIS
APPLICATION FOR ACCREDITATION OF CO-PARTNER
The accreditation of co-partners (ACPs) is governed by the provisions of COA Circular No. 2012-001 entitled “Prescribing the Revised Guidelines and Documentary Requirements for Common Government Transactions and COA Circular No. 2007-001 dated October 25, 2007 entitled “Revised Guidelines in the Granting, Utilization, Accounting and Auditing of the Funds Released to Non-Government Organizations/People’s Organizations (NGOs/POs)”.
For this purpose, accreditation is the acceptance by the DOLE of the NGO, PO, Government Organization (GO) or Local Government Unit (LGU) to implement the former’s project after proper verification and validation of required documents.
Who may avail:
- Peoples’/Workers’ Organizations
- Private Sector Unions/Federations
- Cooperatives
- Church-Based Organizations
- Private Educational Institutions
- Private Foundations
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- SAMPLE – SAMPLE LEGAL BASIS
APPLICATION FOR LIVELIHOOD PROJECT ASSISTANCE
The beneficiaries of the DOLE Integrated Livelihood Program (DILP) could venture in either individual or group undertaking. Access to livelihood assistance could either be through Direct Administration by the DOLE Regional/Provincial/Field Offices or through an Accredited CoPartner (ACP) of DOLE to wit: peoples’/workers’ organization, union, association, federation, cooperative, business association, church-based organization, educational institution, or private foundation.
The ACPs could act as the proponent who will render technical assistance to the DILP beneficiaries or as the direct beneficiary of the program.
Funds released to these ACPs is likewise governed by the provisions of COA Circular No. 2012-001 entitled “Prescribing the Revised Guidelines and Documentary Requirements for Common Government Transactions” and COA Circular No. 2007-001 dated October 25, 2007 entitled “Revised Guidelines in the Granting, Utilization, Accounting and Auditing of the Funds Released to Non-Government Organizations/Peoples’ Organizations (NGOs/POs)”.
The funds granted to the ACPs shall retain their character as public funds.
Who may file:
- Accredited Co-Partners such as NonGovernment Organizations and Private
Organizations - National Government Agencies (NGAs)
- Local Government Units (LGUs)
- State Universities and Colleges (SUCs)
Beneficiaries: Working poor, vulnerable and marginalized
workers such as:
- Self-employed with insufficient income
- Marginalized and landless farmers
- Marginalized fisherfolks
- Unpaid family workers
- Women and youth
- Low/minimum wage earners and seasonal workers
- Workers displaced or to be displaced as a result of natural disasters or closure of establishment, retrenchment, termination
- Persons with disability (PWDs)
- Senior Citizens
- Indigenous peoples
- Parents/guardians of child workers
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- SAMPLE – SAMPLE LEGAL BASIS
HIGHLY TECHNICAL TRANSACTION
ISSUANCE OF PERMIT TO OPERATE (PTO) MECHANICAL INSTALLATION/ CERTIFICATE OF ELECTRICAL INSPECTION (CEI)
For the effective administration, enforcement and implementation of the Occupational Safety and Health Standards (OSHS), specifically in the conduct of technical safety inspection in industrial establishments including agricultural enterprises, as well as the basic safety provisions in the operation and use of mechanical equipment such as boilers, pressure vessels, internal combustion engines, elevators/manlift/dumbwaiter, power piping lines, crane and hoist and turbines as well as electrical wiring installations.
Who may avail:
Establishment covered by DOLE Technical Safety Inspection operating and using mechanical equipment such as boilers, pressure vessels, internal combustion engines, elevators and other similar mechanical equipment, as well as electrical wiring installation
Forms:
- FORM 1 – SAMPLE FORM
Legal Basis:
- SAMPLE – SAMPLE LEGAL BASIS